Request for Proposal 
RVCA Website Development and Support

RFP Inquiry Addendum

Question 1: What is the budget/budget range for website development and support?

Response: We have estimated costs associated with this RFP to be between $60,000 - $90,000.

Question:  Can you provide specific information for your requirements for these:

• Public engagement functionalities
• Project management capabilities
• Performance management tool

Response: Although listed in section 2.2 as required deliverables, we don't have any large need for these functionalities or capabilities. It would be reassuring to know the CMS has the capability to add these elements should it become a need.

Question: Google says there are 4,000 pages of content [on the current site]. Will all this content be included in the new website or will you audit and streamline the content? Do you need assistance with this and if so, to what extent? Will your team input the content after training or do you need assistance with this?

Response: We anticipate reducing content significantly. RVCA’s communication staff are currently working to edit and streamline content. This includes restructuring the menus and flow of the site, although we look forward to sharing that with our successful contractor to gain their input and insight on how to best to present information to improve user experience. We do not anticipate inputting large amounts of content during the initial design stage but rather during the testing phase and following the website’s launch. However, this could be a cost-saving option should our anticipated budget be insufficient.

(WCS – R12/2023)
May 19, 2023 – The Rideau Valley Conservation Authority (RVCA) is terminating the Flood Watch that was previously in effect and issuing a High Water Safety message for Bobs Lake and Christie Lake.

The water levels on Bobs and Christie Lakes continue to decline slowly. Although some precipitation is in the forecast for the weekend, both lakes are now near seasonal levels and are not expected to increase significantly. Parks Canada staff are closely monitoring the water levels in these lakes. Operations at the Bolingbroke Dam will take place as required to balance the levels in Bobs Lake and Christie Lake.

Water levels and flows in the rest of the Rideau Valley Watershed are generally average for this time of year.

Everyone should be cautious around lakes and streams given the fluctuating water levels. Children should be educated about the hazards and supervised around all watercourses.

This watershed conditions statement is in effect until Thursday June 1, 2023 at 5 PM. No further messages will be issued unless forecasted levels or conditions change.

-end-

More Information:

Contact: Brian Stratton, RVCA Manager Engineering Services
Rideau Valley Conservation Authority
613-692-6804, 1-800-267-3504 ext. 1141

www.rvca.ca/watershed-conditions

"Rideau Valley Conservation Authority is a partnership of municipalities within the Rideau Valley watershed 
created under the Conservation Authorities Act to deliver a range of programs in watershed management and
natural resource conservation."

RVCA Watershed Conditions Statements: 

• Water Safety – High flows, unstable banks, melting ice or other factors that could be dangerous for recreational users such as anglers, canoeists, hikers, children, pets, etc. Flooding is not expected.
• Flood Outlook – Early notice of the potential for flooding based on weather forecasts, calling for heavy rain, snow melt, high winds or other conditions that could lead to high runoff, cause ice jams and/or lakeshore flooding or erosion.
• Flood Watch – Flooding is possible in specific watercourses or municipalities. Municipalities, emergency services and individuals in flood prone areas should prepare.
• Flood Warning – Flooding is imminent or already occurring in specific watercourses or municipalities.

Water Conditions Statement: Water Safety — Lower Ottawa River

May 18, 2023 – The Flood Warning for the Ottawa River issued on May 10, 2023 has been downgraded to a Water Safety Statement. 

Water levels along the Lower Ottawa River from Gatineau to the Grenville/Hawkesbury area are expected to continue decreasing over the coming days. 

 Based on Ottawa River Regulating Committee forecasts, Ottawa River water levels are declining, and the rate of decline is slowing as they reach normal summer targets. There is no snow remaining in the watershed and reservoirs are now targeting summer levels. No significant rain is forecasted for the next couple of days. 

Residents are advised to stay away from watercourses where flows are high and where banks might be unstable. Parents are encouraged to explain dangers to children. 

The Mississippi Valley, Rideau Valley, and South Nation Conservation Authorities monitor water levels and weather forecasts with the Ministry of Natural Resources and Forestry as part of the Flood Forecasting and Warning Program. Updates are provided as conditions change. 

This Water Safety Statement will remain in effect until Thursday, June 1 at 5:00 p.m. No further updates will be issued unless forecasted levels or conditions change. 

For more information regarding the Ottawa River, visit www.ottawariver.ca.   

To view current flood warnings across Ontario, visit: www.ontario.ca/law-and-safety/flood-forecasting-and-warning-program.

-30- 

FOR MORE INFORMATION: 
Brian Stratton
RVCA Manager Engineering Services
613-692-3571 or 1-800-267-3504 ext. 1141

Definitions:

• Water Conditions Statement: Water Safety: indicates that high flows, melting ice or other factors could be dangerous for such users as boaters, anglers and swimmers but flooding is not expected.

• Water Conditions Statement: Flood Outlook: gives early notice of the potential for flooding based on weather forecasts calling for heavy rain, snow melt, high winds or other conditions.

• Flood Watch: potential for flooding exists within specific watercourses and municipalities.

• Flood Warning: flooding is imminent or occurring within specific watercourses and municipalities.

Déclaration sur l’état de la rivière, mise à jour no 5 : Déclaration Sécurité Aquatique:  - Cours inférieur de la rivière des Outaouais  

Le 18 mai 2023 - L'avertissement de crue pour la rivière des Outaouais émis le 10 mai 2023 a été rétrogradé à une déclaration de Sécurité aquatique.

On s'attend à ce que les niveaux d'eau le long du cours inférieur de la rivière des Outaouais, de Gatineau à la région de Grenville/Hawkesbury, continuent de diminuer au cours des prochains jours.

Selon les prévisions du Comité de régularisation de la rivière des Outaouais, les niveaux d'eau de la rivière des Outaouais diminuent, et le taux de baisse ralentit alors qu'ils atteignent les cibles estivales normales. Il ne reste plus de neige dans le bassin versant et les réservoirs approchent maintenant les niveaux d'été. Aucune pluie importante n'est prévue pour les deux prochains jours.

Il est conseillé aux habitants de ne pas s'approcher des cours d'eau dont le débit est élevé et dont les berges peuvent être instables. On demande aux parents d'expliquer ces risques à leurs enfants.

Les offices de protection de la nature de la vallée de la Mississippi, de la vallée de la Rideau et de la Nation Sud surveillent les niveaux d'eau et les prévisions météorologiques avec le ministère des Richesses naturelles et des Forêts dans le cadre du programme de prévision et d'alerte des crues. Des mises à jour sont transmises au fur et à mesure de l'évolution des conditions.

Cette Déclaration Sécurité Aquatique restera en vigueur jusqu'au jeudi 1er juin à 17 h. Aucune autre mise à jour ne sera émise à moins que les niveaux ou les conditions prévus ne changent.

Pour de plus amples renseignements sur la rivière des Outaouais, visitez le site www.ottawariver.ca.

Pour consulter les alertes de crues en cours en Ontario, visitez le site www.ontario.ca/law-and-safety/flood-forecasting-and-warning-program.

-30- 

POUR PLUS D’INFORMATIONS : 

Brian Stratton
RVCA Manager Engineering Services
613-692-3571 or 1-800-267-3504 poste 1141

Définitions :

• Communiqué sur les conditions des bassins versants – Sécurité aquatique : indique que des débits forts, de la glace fondante ou d’autres facteurs peuvent être dangereux pour des utilisateurs comme les plaisanciers, les pêcheurs à la ligne et les baigneurs, mais qu’une crue n’est pas prévue.

• Communiqué sur les conditions des bassins versants – Perspective de crue :préavis de crue possible basé sur des prévisions de pluies abondantes, de fonte des neiges, de forts vents ou autre.

• Veille de crue :possibilité de crue pour des cours d’eau et municipalités spécifiques.

• Avertissement de crue : crue immimente ou en cours pour des cours d’eau et
  municipalités spécifiques.

RIDEAU VALLEY, May 16, 2023 – The Rideau Valley Conservation Authority had seven million reasons to smile on Saturday, May 13 as it celebrated the planting of its seven millionth tree with a commemorative event in Richmond.

Ottawa Mayor Mark Sutcliffe and Elizabethtown-Kitley Mayor Brant Burrow helped plant a burr oak sapling, which served as a symbolic seven millionth tree for the ceremony. In reality, the true milestone seedling is growing somewhere in the watershed, likely hand-planted last spring in a rural landowner’s unused field along with thousands of other bare root native trees.

Since 1984, the RVCA has been committed to tree planting across the watershed as part of its comprehensive watershed management strategy. Trees aren’t just pretty providers of shade; they are also key to reducing the impacts of floods and droughts, filtering contaminants out of stormwater, storing carbon, managing erosion and providing critical wildlife habitat. 

Most of the trees planted since 1984 have been through RVCA’s Private Landowner Forestry program, which offers generous financial and technical support for farmers and other rural landowners to complete large-scale planting on their properties. The program offers steep subsidies, bringing prices as low as $0.15 per tree. Program costs are covered by funding partners such as Forests Ontario, the Rideau Valley Conservation Foundation and One Tree Planted. 

Landowners in all 18 of RVCA’s member municipalities have participated in the program, but the City of Ottawa and Elizabethtown-Kitley’s landowners have planted the most. More than 2 million trees have been planted in the City of Ottawa through its Green Acres program, which works with RVCA as well as Mississippi Valley and South Nation conservation authorities to plant trees on private lands. Elizabethtown-Kitley has about 600,000 trees on the books since 1992, more than any other rural municipality in the watershed.

“Seven million trees is quite an accomplishment,” Mayor Sutcliffe told Saturday’s crowd, which included donors and funding partners as well as about 30 volunteers who had just finished planting another 130 trees along Flowing Creek. Sutcliffe reiterated his commitment to planting another one million trees during this term of office. 

Mayor Burrow said he was proud to learn his municipality is tops in tree planting in rural Rideau Valley.

"Considering that Elizabethtown-Kitley covers an area of more than 550 square kilometers, it stands to reason our tree canopy would be fairly significant," Mayor Burrow said. "However, learning that our landowners have added another 600,000 trees to the natural inventory still came as a bit of a surprise - and it is something our residents should be extremely proud of."

Mayor Burrow suggested he’d like his municipality to hit 700,000 by the end of his term in 2026.

RVCA general manager Sommer Casgrain-Robertson said this milestone is another great example of the watershed-wide model at work. 

“When we plant trees in Portland, residents downstream in Smiths Falls benefit. When we plant trees in Merrickville, residents downstream in Barrhaven benefit. We’re all downstream from somewhere,” Casgrain-Robertson said. “We are thrilled to see the commitment from local landowners as they embrace these natural solutions on their properties, for the benefit of the entire watershed.”

RVCA thanks its many partners, donors and supporters for helping it reach this momentous milestone.

To learn more about the tree planting program and book a site visit, visit https://www.rvca.ca/stewardship-grants.

-30-

PERTH, May 15, 2023 – Staff and volunteers duelled thick grass, invasive species and hardened shorelines last weekend as they planted nearly 1,200 native trees, shrubs and wildflowers along the Tay River in Last Duel Park.

The Rideau Valley Conservation Authority (RVCA) partnered with the Town of Perth to implement the major shoreline naturalization project at the former campground. Environment and Climate Change Canada’s (ECCC) Nature Smart Climate Solutions Fund provided funding.

All told, staff and volunteers helped naturalize more than 350 metres of shoreline on May 13. 

The new plantings in three areas along the existing pathway left room for three lookouts over the Tay River, and in some areas favoured low-growing plants to preserve the view for path users.

Natural shorelines are the “ribbon of life,” with more than 90% of lake and river species depending on the intersection of land and water at some point during their life cycles. Natural shorelines also help to reduce erosion as deep-rooted native plants and trees hold the soil in place in the face of wake, wind and runoff. They also slow stormwater so it has time to soak into the ground, filtering contaminants in the process and improving local water quality. 

“We’re thrilled to partner with the Town of Perth to bring this project to life,” said RVCA’s shoreline naturalization co-ordinator Brandon Holden. “It may not look like much right now, but once these plants and trees take root residents will reap the benefits of this healthy shoreline for decades to come.”

This won’t be the last duel for the new shoreline plants, though. They’ll contend with competing grasses and invasive species for at least three years as the new plants take root and begin to grow. To aid them in their battle, coir mats have been deployed to suppress weeds and grasses around many of the seedlings. While the planting areas are designated no-mow zones, some maintenance may be required if existing grasses or invasive species begin to out-compete the native plants. 

“We extend a huge thanks to the volunteers who came out over the Mother’s Day weekend to improve their park and support natural climate solutions in their community,” said Shannon Baillon, Director of Community Services at the Town of Perth. “We look forward to enjoying a more beautiful shoreline for years to come.”

RVCA offers generous financial and technical support for shoreline naturalization for any waterfront landowners in the Rideau Valley watershed. Learn more and book a site visit at https://www.rvca.ca/stewardship-grants/shoreline-naturalization/shoreline-naturalization-program.

-30-

PORTLAND, May 11, 2023 – Residents worried about water quality and algae blooms in the Rideau Lakes and nearby waterways can now take matters in their own hands. 

The Rideau Valley Conservation Authority (RVCA) has partnered with Rideau Lakes Township, Cataraqui Conservation and Big Rideau Lake Association to sell rain barrels this month as part of its ongoing sustainable drainage project in Portland and surrounding areas.

Installing a rain barrel is an easy, inexpensive step residents can take to reduce runoff and keep contaminants out of their lake. The barrel is placed under an eavestrough or gutter to catch rainwater as it drains off roofs and other hardened surfaces. During dry periods, the stored water can be used to water the garden. 

This storage system stops stormwater from carrying harmful chemicals, sediments and excess nutrients into our lakes and rivers. 

“When rainwater rushes across roads, laneways and fields, it picks up all sorts of nutrients and possible contaminants that can hurt our lakes,” said Mike Yee, an RVCA planner and committee member on the sustainable drainage project. “When we slow stormwater down or store it for later, we see fewer algae blooms, fewer unwanted aquatic plants and better overall water quality.”

Rain barrels and accessories can be purchased at www.rainbarrel.ca/rvca for pickup at Portland Bay Conservation Area on Friday, May 26 from 3 to 7 p.m.  Residents can see a demonstration rain barrel in action while they’re on site, which also features a rain garden to help soak up runoff from major storms.

Money raised from the sale will support continued sustainable drainage efforts in Portland and the surrounding area.

For program information and for sustainable drainage resources visit https://www.rvca.ca/sustainable-drainage-pilot-project-portland.

-30-

Water Conditions Statement: Flood Warning — Lower Ottawa River

May 10, 2023 — This FLOOD WARNING statement is an update to the Flood Warning issued for areas along the Lower Ottawa River (Arnprior to Hawkesbury) on May 2^nd, 2023. 

Water levels along the main stem of the Ottawa River reached peak levels on May 5^th and 6^th due to above normal snow melt in the upper region of the basin this spring, combined with large regional rain events that occurred over several days in late April and early May.   

Based on Ottawa River Regulating Committee forecasts, it is expected that water levels will continue to slowly decline along the main stem of the Ottawa River. Water levels are expected to remain high for the next few weeks.  

Affected locations include flood-prone areas at Chats Lake, Constance Bay area, Britannia / Lac Deschênes, Cumberland, City of Clarence-Rockland, Township of Alfred Plantagenet, and other vulnerable areas down to Carillion Dam. 

Peak river conditions remain dependent on the amount of rainfall received. Forecast levels over a four-day period are provided at the Ottawa River Regulation Planning Board website (Forecasts - Ottawa River Regulation Planning Board) and updated daily as conditions could change quickly. Wind and wave effects are not included in this forecast and water levels could fluctuate due to high wind gusts.

Residents in flood-prone areas are encouraged to closely follow changing conditions and to take necessary measures. Residents are advised to stay away from watercourses where flows are high and where banks might be unstable. Parents are encouraged to explain dangers to children and provide appropriate supervision around all waterbodies. 

The Mississippi Valley, Rideau Valley, and South Nation Conservation Authorities monitor water levels and weather forecasts with the Ministry of Natural Resources and Forestry as part of the Flood Forecasting and Warning Program. Updates are provided as conditions change.

The Ottawa River Regulating Committee will be reassessing forecast conditions and providing hydrological condition updates on its website daily at www.ottawariver.ca/forecasts.

To view current flood warnings across Ontario, visit: www.ontario.ca/law-and-safety/flood-forecasting-and-warning-program.     

This FLOOD WARNING STATEMENT is in effect until May 23, 2023 at 5:00 PM. Updates will be provided as conditions change.     

FOR MORE INFORMATION: 
Brian Stratton
RVCA Manager Engineering Services
613-692-3571 or 1-800-267-3504 ext. 1141

Definitions:

• Water Conditions Statement: Water Safety: indicates that high flows, melting ice or other factors could be dangerous for such users as boaters, anglers and swimmers but flooding is not expected.

• Water Conditions Statement: Flood Outlook: gives early notice of the potential for flooding based on weather forecasts calling for heavy rain, snow melt, high winds or other conditions.

• Flood Watch: potential for flooding exists within specific watercourses and municipalities.

• Flood Warning: flooding is imminent or occurring within specific watercourses and municipalities.

-end- 

Déclaration sur l’état de la rivière, mise à jour no 3 : Avertissement de crue:  - Cours inférieur de la rivière des Outaouais

10 mai 2023 — Cet AVERTISSEMENT DE CRUE est une mise à jour de l’avertissement de crue émis le 2 mai 2023 pour les secteurs situées le long du cours inférieur de la rivière des Outaouais (d’Arnprior à Hawkesbury). 

Les niveaux d'eau le long du bras principal de la rivière des Outaouais ont atteint une pointe les 5 et 6 mai en raison d'une fonte des neiges supérieure à la normale dans la région supérieure du bassin ce printemps, combinée à d'importantes précipitations régionales qui se sont produites pendant plusieurs jours à la fin du mois d'avril et au début du mois de mai.  

Selon les prévisions du Comité de régularisation de la rivière des Outaouais, on s'attend à ce que les niveaux d'eau continuent de baisser lentement le long du bras principal de la rivière des Outaouais. Les niveaux d'eau devraient rester élevés au cours des prochaines semaines.  

Les endroits touchés comprennent les secteurs sujets aux inondations du lac des Chats, de la région de la baie Constance, de Britannia / Lac Deschênes, de Cumberland, de la Cité de Clarence-Rockland, du canton d’Alfred et Plantagenet et d’autres zones vulnérables jusqu'au barrage de Carillion.  

Les conditions de pointe de la rivière dépendent de la quantité de pluie reçue. Les niveaux prévus pour une période de quatre jours sont indiqués sur le site Web de la Commission de planification de la régularisation de la rivière des Outaouais (Prévisions - Commission de planification de la régularisation de la rivière des Outaouais) et mis à jour quotidiennement, car les conditions peuvent changer rapidement. Les effets du vent et des vagues ne sont pas pris en compte dans ces prévisions et les niveaux d'eau pourraient fluctuer en raison de fortes rafales de vent. 

Les résidents des zones sujettes aux inondations sont invités à suivre de près l’évolution des conditions et à prendre les mesures nécessaires. Il est conseillé aux résidents de rester à l’écart des cours d’eau où les débits sont élevés et où les berges pourraient être instables. On demande aux parents d'expliquer ces dangers à leurs enfants et d'assurer une surveillance appropriée autour de tous les cours d'eau.

Les offices de protection de la nature de la vallée de la Mississippi, de la vallée de la Rideau et de la Nation Sud surveillent les niveaux d'eau et les prévisions météorologiques avec le ministère des Richesses naturelles et des Forêts dans le cadre du programme de prévision et d'alerte des crues. Des mises à jour sont émises au fur et à mesure que les conditions changent.

Le Comité de régularisation de la rivière des Outaouais réévaluera les conditions prévues et publiera des mises à jour sur l’état de la rivière sur son site Web tous les jours à www.ottawariver.ca/forecasts.

Pour consulter les avertissements d’inondation actuels en Ontario, visitez : www.ontario.ca/law-and-safety/flood-forecasting-and-warning-program.    

La présente DÉCLARATION D'AVERTISSEMENT DE CRUE est en vigueur jusqu’au 23 mai 2023 à 17 h 00. Des mises à jour seront transmises au fur et à mesure que les conditions changent.     

     
POUR PLUS D’INFORMATIONS : 

Brian Stratton
RVCA Manager Engineering Services
613-692-3571 or 1-800-267-3504 poste 1141

Définitions :

• Communiqué sur les conditions des bassins versants – Sécurité aquatique : indique que des débits forts, de la glace fondante ou d’autres facteurs peuvent être dangereux pour des utilisateurs comme les plaisanciers, les pêcheurs à la ligne et les baigneurs, mais qu’une crue n’est pas prévue.

• Communiqué sur les conditions des bassins versants – Perspective de crue :préavis de crue possible basé sur des prévisions de pluies abondantes, de fonte des neiges, de forts vents ou autre.

• Veille de crue :possibilité de crue pour des cours d’eau et municipalités spécifiques.

• Avertissement de crue : crue immimente ou en cours pour des cours d’eau et
  municipalités spécifiques.